CENTRAL FLORIDA ROOFING & SHEET METAL ASSOCIATION
BY-LAWS
Revised 11-29-07
ARTICLE I
NAME LOCATION AND SEAL
Section 1.
Name: The name of the Association shall be "Central
Florida Roofing &
Sheet
Metal Association".
Section 2. Location:
The location of the principle office shall be established by the
Board
of Directors.
Section 3. Seal
The Board of Directors shall provide a seal, which shall be in circular
form.
ARTICLE II
OBJECTIVES
Section 1. The
objectives of the Association shall be as follows:
A) To develop the roofing, sheet
metal, water-proofing, roof deck and roof system
Contracting businesses, and to improve the
interest and welfare of its
members.
B) To establish and secure the use of a
superior quality of materials and
workmanship
and by better public service to contribute to the advancement of
the
industry in all of its branches.
C) To promote harmonious relations
between the members and their employees.
D) To obtain and make available
pertinent data and information relative to the
industry.
E) Generally to secure to its
members the benefits of cooperation and furtherance
of their legitimate pursuits.
ARTICLE III
MEMBERSHIP
Section 1. Classes
of Memberships.
A) Active Members. Active members shall constitute
the voting body of the Association.
Each
active member company shall have one vote.
1) Established and licensed roofing, sheet
metal, roof deck and roof systems
contractors in the State of Florida
who are engaged in the application of roofing, sheet metal, water-proofing,
roof decking and other roof systems, are eligible for active membership in the
Association.
2) Any firm or individual engaged
in the manufacturing and/or supplying of materials, equipment or services used
by the roofing, sheet metal.
roof deck and/or roof systems
contractors of this corporation shall be eligible for active membership in the
association. Firms or individuals engaged in the design, specification,
inspection or consultation regarding roofing, roof decking. and roof systems
are eligible for active membership.
3) Upon Acceptance active
membership shall be granted to a company, a corporation or an individual
engaged in the roofing contracting business as defined in Article III, Section
I (A) 1 or to a company or corporation engaged in the manufacturing and/or
supplying business as defined in Article III, Section 1 (A)
B) Honorary Members. Honorary membership may be voted by majority
vote of the
Board of Directors
for such time and with such privilege as the Board may
determine.
C) Associate Members. Firms, individuals or
institutions desirous of being associated
with the Central Florida Roofing and Sheet Metal Association as
industrial/institutional
associate members may do so upon approval of an
application
to the membership committee stating their purpose in seeking
membership.
1) Associate Members shall have ONE vote per membership.
2) Dues, benefits, privileges and
obligations of the associate member shall be determined from time to time by the
Board of Directors.
Section 2 Application. Firms or individuals as
defined in Article III, Section I.
A) I or 2 shall not be required
to submit an application for membership.
MEMBERSHIP IS TO BE DETERMINED BY THE MEMBERSHIP COMMITTEE, BOARD OF
DIRECTORS AND OFFICES THE DECISION OF THE GROUP IS FINAL.
Section 3 Termination
of Membership. Membership in the Association may cease upon
lapse of
three months delinquency in payment of annual dues, withdrawal of the
member
from active participation in the industry, or by affirmative vote of a
majority
of the membership. Membership may be terminated or suspended when
a members
behavior is deemed inappropriate and noncongrous with the
objectives
towards this Association.
ARTICLE IV
REVENUE
Section 1. The
revenue of the Association shall be derived from dues of members and
such
other sources as designated by the Board of Directors or the membership
committee.
Section 2.
The dues for all classes of membership shall be established by the Board of
Directors.
Section 3. The
fiscal year of the Association shall be from January 1 to December 31.
Section 4.
The Treasurer of the Association is directed to open an account with a
Federally
Insured Banking Institution and to deposit therein all funds of the
corporation.
All
drafts, checks, and notes of the Association, payable on said account shall
be made
in the name of the Association, signed by the President and the
Treasurer.
Section 5.
A monthly Treasurers report is to be issued at the general membership meeting.
ARTICLE V
OFFICERS
Section 1.
Officers. The elected officers shall
be. President, Vice President, Secretary
and
Treasurer. The term of each officer shall be one year.
Section 2. Qualifications.
Each officer nominated shall be an active member, or an
employee
of an active member of the Association in good standing. More
than one
employee of an active member may serve on the Board as an officer.
Section 3. Duties.
A) President. The President shall
be the chief executive officer of the
association, shall have general and
active management of business and
affairs of the Association subject
to the directions of the Board of Directors
and shall preside at all meetings of
members of the Association, and the
Board of Directors. The President shall
also have the responsibility to
appoint committees not otherwise
provided for in these By-Laws.
B) Vice-President.
In the absence or removal of the President. The Vice
President shall serve as President
of the Association.
C) Secretary. The Secretary shall have
custody of and maintain all of the
corporate records except the financial records; shall record the minutes
of all meetings and the members of the Association and Board of Directors,
send all notices of all meetings and perform such other duties as may be
prescribed by the Board of Directors or the President.
D) Treasurer.
The Treasurer shall have custody of all of the Associations funds
and
financial records, shall keep an accurate account of receipts and
disbursements and render accounts thereof at
the annual meetings of the
Association
and whenever else required by the Board of directors or the
President.
Section 4. Removal of Officers and Their Assistants.
An officer or assistant officer
Elected
by the members of the Association, including the Treasurer, may be
removed
by the members of the Association upon the affirmative vote of
fifty
one percent (51 %) of members entitled to vote.
ARTICLE VI
BOARD OF DIRECTORS
Section
I. Qualifications,
Terms and Number. The Board of Directors shall consist
of
not more than 4 existing officers and the most recent past President.
Their
term of office shall be for one (1) year or until their successors are
elected.
To be eligible for election to the Board of Directors, a
representative
must be from an active member firm in good standing.
Section 2. Powers.
The elected officers and Directors shall constitute the full Board of
Directors,
performing such duties and exercising such powers as are
delegated
to them in these By-Laws. The Board may adopt such policies
and
take such action not inconsistent with these By-Laws for the
Government
of the Association and its members and the Board may deem
proper.
Section
3. Committees. From time to
time as the Board deems proper, the Board of
Directors
may authorize the designation of a committee. Concurrent with the
designation
of a committee, the Board of Directors shall appoint a chairman
to this committee.
ARTICLE VII
ELECTIONS
Section 1. Nominations. The
elected officers and directors shall be received from any
active member in good standing from the floor
just prior to the election of
the officers and directors. Any member
nominated for the position of an
officer
or a director shall be an active member, or an employee of an active
member,
in good standing of the Association and shall be further so qualified
as specified in these By-laws.
Section 2. Elections. The
election of officers and directors shall take place at the
meeting of all members of the Association in November. Officers shall be
elected
by a majority of all votes cast. Directors shall be elected by a
plurality
vote. Election may be by a viva vote with One
vote per company.
Section 3. Succession of Officers.
The term of the President shall be for one year. The
Vice-President
shall serve a one-year term and shall automatically succeed to
the Presidency. The Secretary shall serve a
one year term and shall
automatically
succeed to the Vice-Presidency. The Treasurer shall serve a
one year term and automatically succeed to the
Secretary. At the first election following adoption of this section,
a Treasurer shall only be nominated and elected pursuant to
Article VII, Sections 1 and 2 respectively.
ARTICLE VIII
INSTALLATION AND VACANCIES
Section 1. Installation.
Officers and directors elected by the members or the Association
or succeeding
to office punuant to article VII, Section 3, shall assume the
duties
of office January 1st immediately following their election or
succession.
Section 2.
Vacancies. In the event of the absence, incapacity or death of the
President,
the
Vice-President shall serve as active President. The Board of Directors
shall fill a vacancy in any one of the other offices of the Association
by a
two-thirds
vote.
ARTICLE IX
MEETINGS
Section 1.
Monthly. Monthly meetings of the
Association shall be held on the 3rd
Tuesday
at such place and times and of duration as may be determined by the
officers
or the Association. Any matter coming before the members of the
association
at a monthly meeting attended by a quorum may be voted on and
if approved,
considered an action of the Association.
Section 2.
Special. Special meetings of the
members of the Association shall be called by
the
President on written request of the four members of the Board of Directors
or
thirty percent (30%) of the membership in good standing. Members shall
have
at least seven (7) days notice of any special meeting and the call shall
state
the object thereof.
Section 3. Directors.
The Directors shall meet in advance of the meeting of the members
of
the Association.
Section 4. Quorum.
Thirty-Five percent (35%) of all members in good standing shall
constitute
a quorum for the transaction of business at any meeting of the
members
of this Association, but not less may meet and adjourn from time to
time.
Fifty-One percent (51%) of all Directors and Officers shall constitute a
quorum
for the Board of Directors.
Section 5.
Notice. It shall be the duty of all
members to keep on record with the Secretary of the Association an address to
which all notice required by the minutes, By-Laws and rules and regulations
of the Association may be sent. The mailing of any such notices or any
regular or special meeting to such last known address shall be sufficient and
conclusive notice upon such member.
ARTICLE X
COMMITTEES
Section 1.
Members. Unless otherwise provided in these By-Laws the President of the
Association
shall appoint a Chairman of each committee. The Chairman of
each
committee shall be responsible for the appointment of members to each
committee.
Section 2.
Budget and Finance Committee. The Treasurer of this Association shall be
the
Chairman of this committee. This Committee shall review the current
financial
statement of the Association and set up a budget to cover the
operation
of the Association during the next fiscal year. This Committee shall
submit a report to the Board of Directors
by November of each year. The
budget
and Finance Committee shall also have the power to recommend to the
Board
of Directors if it is necessary for the Association to hire either full-time
or part-time
employees.
Section 3.
Membership Committee. It shall be
the duty of the Membership Committee
to
obtain qualified members for this Association. Furthermore, this Committee
shall
be responsible for the review and subsequent approval or disapproval of
all
applications submitted by prospective associate members.
Section 4. Code
and Licensing Committee. It shall be the duty and responsibility of the
Code and Licensing Committee to enact
various codes on the local, state and
federal
level to further the legitimate pursuits of this Association. The Code
and
Licensing Committee shall also be responsible for code enforcement as
necessary.
Section 5.Other
Committees. Other Committees may be designated as provided in
Article
VI, Section 3, by the Board of Directors, Officers or a majority of the
members
of this Association.
Section 6. Meetings.
Unless designated in these By-Laws, each Committee of the
Association
may meet from time to time as required by its Chairman.
Section 7. Advisory
Counsel. The Advisory Counsel shall
be made up of past
Presidents.
The Immediate Past President shall be chairman of this committee.
This
committee is to assist the Board of Directors in planning and operating
this Association.
ARTICLE XI
SALARY AND COMPENSATION
Section 1. Salary.
The Officers and Directors of the Association shall not receive any
salary
or compensation for their services towards the Association.
Section 2.
Reimbursement for Expenses. Officers shall be reimbursed for expenses
they
incur for the general welfare of the Association or for the furtherance of
the
Associations goals. It shall be the preferred method that prior approval is
obtained
from the Board of Directors prior to any expenditure being borne by
any
Officer. But in recognition of the fact that this prior approval may be
impractical,
any Officer will be reimbursed for any justified and valid
Association
expense up to fifty dollars ($50.00) per expenditure upon
submission to the Treasurer of Documented receipt itemizing each
expenditure.
ARTICLE XII
AMENDMENTS
All amendments or additions to these By-Laws shall be
proposed in writing or verbally by any active member at the general membership
meeting. A two-thirds vote for all present shall be necessary for their
adoption.
ARTICLE XIII
PARLIMENTARY AUTHORITY
In all instances not covered by these By-Laws. Robert's Rules
of Order Newly Revised (RONR) shall apply in all questions of procedure and
parliamentary law.
ARTICLE XIV
BOOKS AND RECORDS
Section 1.
Books and Records. This Association
shall keep correct and complete books
and
records of accounts and shall keep minutes of the proceedings of it's
members,
Board of Directors and Committees. This Association shall keep a
record
of its members giving the names and addresses of all its members. Any
books, records and minutes may be in written
form or in other form capable of
being
convened into written form within a reasonable time.
Section 2.
Members Inspection Rights. Any
member of the association shall have the
Right to examine, in person, by agent, or by
attorney, at any reasonable time to
times,
for any proper purpose, the Association's relevant books and records of
accounts,
minutes and records of its member and to take extracts there from.
ARTICLE XV
Dissolution
Section 1.
The Association shall use its Funds only to accomplish the objectives and
purposes
specified in these By-Laws and no part or said funds shall ensure or
be
distributed to the members of the Association. On dissolution of the
Association,
any funds remaining shall be distributed to one or more regularly
organized
and qualified charitable, educational, scientific, or philanthropic
organizations to be selected by
the Board of Directors.
|